Facilities Assistant

职位介绍

Proactively organise and be responsible for the soft facilities services within WGS Richmond office and assist Facilities Coordinator / Manager in maintaining high standards in line with WGS values.

主要职责

• DHL - Packing and booking shipments (including creating and processing customs forms & troubleshooting clearance issues).
• Ordering packing materials (boxes, labels etc.).
• Obtaining quotes (costs and shipping times) for staff.
• Royal Mail franking.
• Sorting post & carrying out deliveries around office.
• Staff Shop – monitoring inbox, occasionally serving in the Staff shop (Spirit store), preparing orders, logging data into monthly spreadsheet and sending sales figures (via Mat req) to Accounts and Payroll at the end of each month.
• Invoice processing – utilities, raising PO’s, PRS/PPL license renewals, TV License renewal, parking permit renewals.
• Stationery ordering – monitoring stock levels and placing ad hoc orders on request. Also, checking printing paper levels on all floors.
• Business Card ordering.
• Managing ID Badge / swipe card system – adding new starters, removing leavers, ordering new swipe cards from supplier.
• Recording and programming staff lockers.
• Updating H&S notices/information.
• New starter inductions.
• Auditing and refreshing contents of First Aid Kits on all floors.
• Weekly Restaurant menu on The Source – receiving weekly menu (from Chef), updating on The Source on Friday afternoons, printing off copies for display.  Setting up meeting rooms in prep/after meetings.
• Relocating office furniture / items.
• Setting up restaurant area for ‘Lunch and Learns’ / other events.  Weekly fire alarm test.  Reception cover (including all duties such as booking taxis) when Reception is on a break or in First Aid meeting, or if temp cover isn’t available.
• Big Yellow – large deliveries/collections to and from Big Yellow, assisting teams with heavy or bulk items.
• Managing office temperatures on request using BMS panel.
• Office inspections, fault logging, and either fixing when possible or placing call-out with contractors.
• Cleaning inspections.
• General Admin: Filing, photocopying, scanning, sorting and franking of outgoing post and updating noticeboards.
• DSE Assessments / workstation set up

理想候选人

• Experience of working in facilities/business support function
• Good interpersonal skills with the ability to interact with all levels of the company  Ability to manage and prioritise own workload
• Post Room experience
• Strong Microsoft Office Skills (Outlook, Word, Excel and PowerPoint)
• Natural problem solver with a can-do approach

我们可以提供你?

• We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
• Our employees enjoy a generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement.
• Private Healthcare and Doctor@Hand (remote GP service).
• Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice.
• Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues. 
• Our Life Assurance cover is a multiple of eight times your annual basic salary.
• Product allocation so that you can enjoy our fantastic portfolio of brands.
• Our Cycle to Work scheme allows you to hire a bike for an agreed length of time, and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost.
• Every employee has the opportunity to claim up to £1,000 per year for a charity or charities for which they have raised money, volunteered their time or personally donated.
• Learning resources to help you be your best self.

有关格兰父子公司

A HOME FOR RARE CHARACTERS

William Grant & Sons: a home where Rare Characters thrive.

We value every employee for their rare character, distinctive skills, experience and perspectives. Every one of our colleagues has a role to play in helping us to achieve our growth ambitions.

At William Grant & Sons, our vision is to be A home where rare characters thrive. We value all colleagues for their rare character, distinctive skills, experience and perspectives. Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We strive to create an environment where we can all be our best and bring our whole selves to work.

OUR AGILE WORKING PHILOSOPHY

Our agile working philosophy is to “Have your best work day everyday”.
Built on trust, we empower our rare characters to have their best work day every day. Where flexibility and positive working experiences help employees to feel connected and release potential across our teams.
We are open to discussing possible agile/flexible working options as part of the recruitment process.

INCLUSIVE RECRUITMENT PROCESS

Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We want to ensure that our recruitment process is inclusive.