HR Administrator

Job Introduction

To provide and deliver full, accurate and high quality employee lifecycle HR administrative support to the HR team and a combination of international business units.  Proactively plan and organise your work activities to meet business and team priorities

Main Responsibility

• Proactively maintain and administer accurate and timely HR data via the HR Systems and wider organisation systems such as the intranet, leave management system, performance review system and active directory. Input, update and reconcile data as required to ensure information is current and accurate, aiding decision-making. 
• Work in partnership with other areas of HR to provide necessary information in support of HR Processes and provide support for wider HR Projects where required.
• Assist Leaders and employees with first line advice on HR policies and general HR queries and provide a general administrative service for HR, including the production of contracts & offer packs, letters, reports and presentations.
• Maintain local trackers to monitor employee information such as starters, leavers, changes and transfers ensuring accuracy on a real time basis.
• Ensure accurate and timely monthly payroll data tracking, collating and reporting across multiple international markets in partnership with the Central Payroll team, HR Advisor and HRBP.
• Ensure on-boarding excellence of new starters to include all timely and accurate pre-employment checks, collation of documentation, benefits administration and payroll requirements. Co-ordinate and deliver new starter first week one to one HR inductions ensuring all relevant policies and processes are shared
• Management of Purchase Order and Invoice processing and tracking for all HR vendors and suppliers.
• Provide administration for the local and specific global Learning & Development initiatives including, but not limited to, welcome to William Grant & Sons, Brand Induction Experience, Lunch and Learns etc.
• Enroll & administer the benefits plan e.g. Company Health Insurance, Pension etc ensuring that members information is accurate and current across multiple international markets and platforms.
• Co-ordinate & administer the Company Occupational Health Referral process.

Our Ideal Candidate

• Experience working with HR systems and payroll in a fast-paced multi market commercial environment.
• Ability to multi-task and work effectively under pressure in a dynamic business environment with multiple stakeholders across international markets
• Demonstrates strong proactive organisational, planning and administrative ability with high attention to detail and strong numerical skills.
• Experience in using Microsoft Office Applications, particularly Excel, Word and PowerPoint.
• Strong IT/Technical competence with ability to generate reports and analyse data.

What we can offer you

• We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
• Our employees enjoy a generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement.
• Private Healthcare and Doctor@Hand (remote GP service).
• Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice.
• Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues. 
• Our Life Assurance cover is a multiple of eight times your annual basic salary.
• Product allocation so that you can enjoy our fantastic portfolio of brands.
• Our Cycle to Work scheme allows you to hire a bike for an agreed length of time, and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost.
• Every employee has the opportunity to claim up to £1,000 per year for a charity or charities for which they have raised money, volunteered their time or personally donated.
• Learning resources to help you be your best self.

About William Grant & Sons

A HOME FOR RARE CHARACTERS

William Grant & Sons: a home where Rare Characters thrive.

We value every employee for their rare character, distinctive skills, experience and perspectives. Every one of our colleagues has a role to play in helping us to achieve our growth ambitions.

At William Grant & Sons, our vision is to be A home where rare characters thrive. We value all colleagues for their rare character, distinctive skills, experience and perspectives. Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We strive to create an environment where we can all be our best and bring our whole selves to work.

OUR AGILE WORKING PHILOSOPHY

Our agile working philosophy is to “Have your best work day everyday”.
Built on trust, we empower our rare characters to have their best work day every day. Where flexibility and positive working experiences help employees to feel connected and release potential across our teams.
We are open to discussing possible agile/flexible working options as part of the recruitment process.

INCLUSIVE RECRUITMENT PROCESS

Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We want to ensure that our recruitment process is inclusive.