Global Corporate Communications Coordinator

Job Introduction

To provide professional administrative support to Head of Global Corporate Communications and support the coordination of communications activities across the wider team.

Main Responsibility

Business wide communications

• Coordinate and control global lists, ensuring these are kept up to date and accurate.
• Support the Global Corporate Communications team in all communications, both internal and external, by preparing written materials and agenda items, taking minutes and following up on action items where required.
• Support the delivery of the communications of internal/external events and meetings/conferences including Roadshows, family days, Long Service awards, StandFast awards.
• Attend photography or filming sessions and provide ad hoc support to ensure sessions run effectively.
• Support the ongoing development of content for the intranet portal, ensure relevant corporate communications content is shared and kept up to date. 
• Organise, categorise and label images and video as well as GDPR consent forms ensuring the Company’s assets are protected and compliant.
• Support the Communications Specialists with the global cascade of announcements, aligned with the established ways of working.
• Support as needed on key events on the GCC calendar including Roadshows and Leadership Conference, the collation of the Team Briefing and cascade plan.
• Deliver the bottle drop project, incorporating learnings including assigned accountability and responsibilities of key teams to ensure slick delivery.
• Learn updates on software packages to strengthen the team’s use of key platforms, e.g. Zoom and SharePoint.

Leadership communications

• Support the organisation and logistics for the monthly Leadership Calls and quarterly Business Update Calls following the established ways of working, aligning Executive Board diaries through the Business Support Team.

External focus

• Update and consolidate the Crisis and Issues log ensuring the list is kept up to date and accurate with all crisis communications that the Global Corporate Communications team supports with. Work with the Global Corporate Communications Manager to develop the crisis communications log to be shared with the Executive Board quarterly.
• Support the Global Corporate Communications Manager during live issues or crises by capturing actions during project calls, drafting communications materials as required and summarising press coverage. 
• Coordinate a schedule of training to enable and empower colleagues on issues and crisis management to increase company-wide capability.
• Working with the Communications Specialists, draft and update LinkedIn, Glassdoor and Wikipedia as required with company information, highlighting activity, figures and stats to the team.
• Manage and approve access for third party organisations to the Digital Asset Management system.

Team support

• Monitor and respond to any enquiries that come through to the contact us and global corporate communications mailbox, direct to the appropriate business representative as required.
• Manage daily diary of appointments/meetings for the Head of Corporate Communications and support to the Communications team including arranging telephone and video conferences and organising catering to ensure the smooth management of the team.
• Aligned to the established ways of working, circulate planned press releases to the relevant contacts within the Company.
• Organise all domestic and international travel arrangements for the Head of Corporate Communications and Communications team taking into account budgets and individual preferences whilst having all relevant documentation prepared to ensure accurate and timely information is available.
• Management of budgets, processing of expenses and invoice submissions whilst assisting in team budgets to ensure accurate, up to date records are available at all times.
• Ensure that the Global Corporate Communications team files are organised, documents are saved in the relevant folder and monitor version control. Keep team calendar updated with relevant information.

Building capability

• Demonstrate behaviours in line with our diversity and inclusion aim, which is to create and promote a diverse and inclusive culture at WG&S where ideas, differences and views are respected and where all employees are encouraged to create their own personal legacy.

Our Ideal Candidate

Skills and Qualifications:

• Highly PC literate; MS office. Strong Word and PowerPoint skills are essential.
• Experience working with employees at all levels within an organisation, especially senior management.
• Experience of organising events/conferences would be an advantage
• Self-motivated and able to work on own initiative but also ability to work well in a small, fast paced team
• Self sufficient with the ability to show a flexible approach to maintaining a busy workload whilst being relied upon to provide a hands on approach to the team.
• Ability to be well organised, discrete and detail minded in all tasks whilst consistently providing a positive “can do” attitude in supporting the team.

What we can offer you

• We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
• Our employees enjoy a generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement.
• Private Healthcare and Doctor@Hand (remote GP service).
• Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice.
• Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues. 
• Our Life Assurance cover is a multiple of eight times your annual basic salary.
• Product allocation so that you can enjoy our fantastic portfolio of brands.
• Our Cycle to Work scheme allows you to hire a bike for an agreed length of time, and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost.
• Every employee has the opportunity to claim up to £1,000 per year for a charity or charities for which they have raised money, volunteered their time or personally donated.
• Learning resources to help you be your best self.

About William Grant & Sons

A HOME FOR RARE CHARACTERS

William Grant & Sons: a home where Rare Characters thrive.

We value every employee for their rare character, distinctive skills, experience and perspectives. Every one of our colleagues has a role to play in helping us to achieve our growth ambitions.

At William Grant & Sons, our vision is to be A home where rare characters thrive. We value all colleagues for their rare character, distinctive skills, experience and perspectives. Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We strive to create an environment where we can all be our best and bring our whole selves to work.

OUR AGILE WORKING PHILOSOPHY

Our agile working philosophy is to “Have your best work day everyday”.
Built on trust, we empower our rare characters to have their best work day every day. Where flexibility and positive working experiences help employees to feel connected and release potential across our teams.
We are open to discussing possible agile/flexible working options as part of the recruitment process.

INCLUSIVE RECRUITMENT PROCESS

Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We want to ensure that our recruitment process is inclusive. If you have any questions or need some support with your application we’d love to hear from you. So please get in touch with our HR team at recruitment.enquiries@wgrant.com.