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Events Booking Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

William Grant & Sons are currently seeking an Event and Booking Administrator to join our world renowned team that runs the Glenfiddich, The Balvenie and Kininvie distilleries. This role involves liaising with internal and external clients and stakeholders for reservations or corporate hospitality requests ensuring processes are adhered to and high standards consistently met.

Main Responsibility

This is a varied role which among other tasks will involve managing internal and external reservations and corporate hospitality enquiries through from first point of contact to follow-up and financial reconciliation. As well as this, you will ensure that all legal public safety and safe working practices are adhered to.

Our Ideal Candidate

We are looking for someone with previous experience in an administration role, who has the ability to work efficiently under pressure in a fast-paced environment whilst maintaining an eye for detail, staying calm and supporting others.  A clear communicator,  experienced at working with hospitality booking systems and liaising with customers professionally over the phone, via email and face to face.  Ensures the planning and coordination of visits from enquiry stage through to billing is carried out effectively and meets business requirements, as well as the ability to demonstrate an interest in the development our booking processes.

What we can offer you

  • We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
  • Our employees enjoy a generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement.
  • Private Healthcare and Doctor@Hand (remote GP service).
  • Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice.
  • Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues. 
  • Our Life Assurance cover is a multiple of eight times your annual basic salary.
  • Product allocation so that you can enjoy our fantastic portfolio of brands.
  • Our Cycle to Work scheme allows you to hire a bike for an agreed length of time, and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost.
  • Every employee has the opportunity to claim up to £1,000 per year for a charity or charities for which they have raised money, volunteered their time or personally donated.
  • Learning resources to help you be your best self.

About William Grant & Sons


William Grant & Sons: a home where Rare Characters thrive.

We value every employee for their rare character, distinctive skills, experience and perspectives. Every one of our colleagues has a role to play in helping us to achieve our growth ambitions.

At William Grant & Sons, our vision is to be A home where rare characters thrive. We value all colleagues for their rare character, distinctive skills, experience and perspectives. Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We strive to create an environment where we can all be our best and bring our whole selves to work.


Our agile working philosophy is to “Have your best work day everyday”.
Built on trust, we empower our rare characters to have their best work day every day. Where flexibility and positive working experiences help employees to feel connected and release potential across our teams.
We are open to discussing possible agile/flexible working options as part of the recruitment process.


Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We want to ensure that our recruitment process is inclusive.

William Grant & Sons

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