Distilleries Administrator - 12 month Fixed Term Contract

职位介绍

We’re looking for a Fixed Term Contract Administrator to join our Dufftown site on a 12-month basis. This is a fantastic opportunity to play a central role in supporting our Site Leader, leadership team, and employees, ensuring smooth day to day operations and contributing to the success of our distillery.

主要职责

• Providing extensive administrative support to the Site Leader, including diary management, correspondence, reports, and expenses.
• Organising travel arrangements and meetings, ensuring priorities are managed effectively.
• Overseeing office management duties such as mail handling, stationery and PPE ordering, pool car bookings, and maintaining compliance for vehicles and site properties.
• Coordinating meeting room diaries, catering, and accommodation through Guestline, while liaising with Visitor Centre teams.
• Supporting HR activities including notetaking, induction packs, wellbeing initiatives, and employee engagement events.
• Preparing accurate reports, presentations, and minutes for leadership meetings.
• Managing health surveillance appointments, site workwear orders, and charity initiatives.
• Updating IT systems and databases and ensuring timely correspondence with external organisations.
• Providing administration support to Dufftown LEF and processing bottle donation requests.

理想候选人

• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication skills, both written and verbal, with attention to detail.
• Experience in administration, office management, or a similar support role.
• Confidence in using IT systems and tools such as Concur & Egencia.
• A proactive approach to problem solving and the ability to work independently while being a collaborative team player.
• Discretion and professionalism when handling sensitive information.

This is a great opportunity to be at the heart of our Dufftown site, supporting both operational excellence and employee engagement. If you’re ready to bring your skills and energy to our team, we’d love to hear from you.

我们可以提供你?

• We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
• Our employees enjoy a generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement.
• Private Healthcare and Doctor@Hand (remote GP service).
• Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice.
• Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues. 
• Our Life Assurance cover is a multiple of eight times your annual basic salary.
• Product allocation so that you can enjoy our fantastic portfolio of brands.
• Our Cycle to Work scheme allows you to hire a bike for an agreed length of time, and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost.
• Every employee has the opportunity to claim up to £1,000 per year for a charity or charities for which they have raised money, volunteered their time or personally donated.
• Learning resources to help you be your best self.

有关格兰父子公司

A HOME FOR RARE CHARACTERS

William Grant & Sons: a home where Rare Characters thrive.

We value every employee for their rare character, distinctive skills, experience and perspectives. Every one of our colleagues has a role to play in helping us to achieve our growth ambitions.

At William Grant & Sons, our vision is to be A home where rare characters thrive. We value all colleagues for their rare character, distinctive skills, experience and perspectives. Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We strive to create an environment where we can all be our best and bring our whole selves to work.

OUR AGILE WORKING PHILOSOPHY

Our agile working philosophy is to “Have your best work day everyday”.
Built on trust, we empower our rare characters to have their best work day every day. Where flexibility and positive working experiences help employees to feel connected and release potential across our teams.
We are open to discussing possible agile/flexible working options as part of the recruitment process.

INCLUSIVE RECRUITMENT PROCESS

Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We want to ensure that our recruitment process is inclusive.