Receptionist & Facilities Assistant

Job Introduction

We have a fantastic opportunity for an experienced Receptionist and Facilities Assistant to provide a high standard of efficiency across our business. This role is a key point of contact for William Grant & Sons international network of businesses, operations and external contacts, including consumers, ensuring a positive reflection of WGS values. 

Main Responsibility

• Efficiently operate Arc console in a professional manner for all Scottish Sites. 
• Ensuring that all visitors are issued with the correct documentation & be first point of contact.
• Organise all travel arrangements for visitors arriving at SBP ensuring transfers are booked with local relevant taxi or coach firms, considering local budgets and individual preferences.
• Support and operate mailroom, franking, weighing, packing distributing Royal Mail and courier items and ensuring shipments are sent using DHL Easy Ship system with the correct paperwork, deal with the inquiries from internal and external customers, track packages and ensure they arrive at their destination in a timely and cost-effective manner.
• Process and manage the company MORR requests and requirements, checking and processing requests for authorisation to drive, maintaining the authorised drive list.
• Create and record preventive maintenance plan on IFS, and coordinate all site facility repairs, recording requests and ensuring reporting is carried out ad managed in a timely manner, following up and creating a clear plan for any repairs, tracking work order requests are carried out to a finish.
• Process invoices and ensure payment in timely manner.
• Play an active part in problem solving activities and engaged in team meetings.

Our Ideal Candidate

Our ideal candidate will have previous reception and switchboard experience and have intermediate computer literacy in Word, Excel and Outlook.  Attention to detail and accuracy is key in this role and experience of working in a mailroom environment would be an advantage.

Are you that ‘Rare Character’ we are looking for?

What we can offer you

• We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
• Our employees enjoy a generous holiday entitlement and an opportunity to ‘buy’ or ‘sell’ some holiday entitlement.
• Private Healthcare and Doctor@Hand (remote GP service).
• Our employees can join a defined contribution pension plan. Employees contribute either 4% or 5% of salary, the company contributes 8% or 10% depending on the employee contribution. Employee contributions can be made through salary sacrifice.
• Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues. 
• Our Life Assurance cover is a multiple of eight times your annual basic salary.
• Product allocation so that you can enjoy our fantastic portfolio of brands.
• Our Cycle to Work scheme allows you to hire a bike for an agreed length of time, and then snap it up for a fraction of its original value. All while making savings (at least 25%) and spreading the cost.
• Every employee has the opportunity to claim up to £1,000 per year for a charity or charities for which they have raised money, volunteered their time or personally donated.
• Learning resources to help you be your best self.

About William Grant & Sons

A HOME FOR RARE CHARACTERS

William Grant & Sons: a home where Rare Characters thrive.

We value every employee for their rare character, distinctive skills, experience and perspectives. Every one of our colleagues has a role to play in helping us to achieve our growth ambitions.

At William Grant & Sons, our vision is to be A home where rare characters thrive. We value all colleagues for their rare character, distinctive skills, experience and perspectives. Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We strive to create an environment where we can all be our best and bring our whole selves to work.

OUR AGILE WORKING PHILOSOPHY

Our agile working philosophy is to “Have your best work day everyday”.
Built on trust, we empower our rare characters to have their best work day every day. Where flexibility and positive working experiences help employees to feel connected and release potential across our teams.
We are open to discussing possible agile/flexible working options as part of the recruitment process.

INCLUSIVE RECRUITMENT PROCESS

Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We want to ensure that our recruitment process is inclusive.