Office Manager & EA

Job Introduction

Be responsible for the efficient administration of the Australian Head Office including presentation, coordination & budget. To provide executive level secretarial & administrative support to the Managing Director ANZ and the WG&SA Senior Leadership Team.

Main Responsibility

  • Responsible for the efficient and effective running, presentation and coordination of the WG&SA Head Office including office budget. This will include ensuring the office environment is a safe workplace as per OH&S standards and truly represents the premium and professional nature of the WG&S company and brand portfolio
  • Provide professional, discreet, secretarial, and administrative support to the MD ANZ and the SLT. This will include minute taking, general administrative work, diary management for MD & general diary coordination for SLT.
  • Arrange internal/external events, meetings and conferences including organising all aspects of an event venue selection including hotel, meeting room, catering requirements and all logistics to deliver outstanding meetings and events experiences on behalf of the ODC BU.
  • Coordinates and supports the travel, visa, and accommodation requests/requirements for international visitors (WG&S and others)
  • Forms strong and productive relationships with external agencies and key stakeholders that support and supply the WG&SA business.
  • Maintains, updates, and strives to continuously improve databases, e- systems, administrative procedures, and internal/external communications so as to improve efficiency of operations and ensure that information can be easily accessed, stored and secured as required.
  • In coordination with Global & Regional HR function, supports the MD ANZ to ensure all People Leave entitlements are always as per policy and accurate at all times.
  • Conducting payroll transactions in an efficient, accurate & timely manner. Maintaining and updating payroll information and resolving any discrepancies. Ensure compliance at all times.
  • Responsible for developing, leading, and executing the internal communications program both within the ANZ business and through the WG&S global network.

Our Ideal Candidate

Essential:

  • Strong background in Office Management with EA/PA skills
  • Excellent interpersonal and communication skills and ability to build sound working relationships
  • Skilled in project /event management; organising and multitasking 
  • Advanced Computer literacy (Excel, Word, PowerPoint)
  • Working with confidential information in an appropriate manner

What we can offer you

  • We offer a competitive salary and benefits which are designed to promote our employees financial wellbeing. Employees are also eligible to participate in a bonus plan.
  • Our employees enjoy a generous holiday entitlement.
  • Private Health insurance
  • Superannuation (company contribution of 10.75%)
  • Our Employee Assistance Programme offers practical, impartial support on everyday matters ranging from medical, financial and legal to home and family issues. 
  • Private Life Assurance and Total Permanent Disability cover
  • Product allowance so that you can enjoy our fantastic portfolio of brands with your family and friends.
  • Every employee has the opportunity to claim funding each year for a charity or charities for which they have raised money, volunteered their time or personally donated.
  • Learning resources to help you be your best self.

About William Grant & Sons

A HOME FOR RARE CHARACTERS

William Grant & Sons: a home where Rare Characters thrive.

We value every employee for their rare character, distinctive skills, experience and perspectives. Every one of our colleagues has a role to play in helping us to achieve our growth ambitions.

At William Grant & Sons, our vision is to be A home where rare characters thrive. We value all colleagues for their rare character, distinctive skills, experience and perspectives. Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We strive to create an environment where we can all be our best and bring our whole selves to work.

OUR AGILE WORKING PHILOSOPHY

Our agile working philosophy is to “Have your best work day everyday”.
Built on trust, we empower our rare characters to have their best work day every day. Where flexibility and positive working experiences help employees to feel connected and release potential across our teams.
We are open to discussing possible agile/flexible working options as part of the recruitment process.

INCLUSIVE RECRUITMENT PROCESS

Diversity & Inclusion is at the heart of how we do things at William Grant & Sons, fully aligned to our purpose and our company values. We want to ensure that our recruitment process is inclusive. If you have any questions or need some support with your application we’d love to hear from you. So please get in touch with our HR team at recruitment.enquiries@wgrant.com. 

 

William Grant & Sons

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