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Administrative Assistant



Responsible for providing reception services and administrative support to the Shanghai office.


  • Manage the reception area, including monitoring visitor access, overseeing meeting room bookings, handling mail delivery services, responding to incoming calls, taking messages where required, and forwarding them on to relevant colleagues.
  • Responsible for tracking maintenance requirements and raising requests in the Shanghai office, raising relevant Purchase Orders, processing payment and ensure building security clearance is in place for suppliers.
  • Partner closely with the office building management to cascade relevant office building communication to employees and manage building tenant portal.
  • Manage, train, and monitor the performance of office cleaners.
  • Responsible for maintaining a safe office environment by conducting periodic checks on first aid kits/fire extinguishers inventory and ensuring that the office environment is complying with Health and Safety measures.
  • Working closely with the Office Manager, proactively track staff entry records, office inventory (stationary, kitchen, bar), assist with ordering of employee business cards, managing office/building access cards and parking system, including the raising of relevant Purchase Orders and payment requests.
  • Working closely with the Office Manager and local teams, provide support and coordinate administrative and logistical details for office events, meetings, conferences, and employee engagement activities
  • Provide travel administrative support such as coordinate hotel booking, transportation arrangement. Etc.



  • 2-3 years of in-depth, hands-on/administrative support and/or office management experience
  • Demonstrated pro-active learning ability
  • Attention to detail and a strong sense of responsibility.
  • Strong communication skill in Mandarin and English, able to communicate effectively with a wide range of stakeholders in a professional manner
  • Intermediate proficiency in Microsoft Office as part of office management & administrative use


  • The ability to demonstrate tact and extreme discretion in the access to/ handling of very confidential and sensitive information.
  • Team oriented
  • Displays a sense of calm in high pressure situations


  • 我们提供有竞争力的薪酬和福利,旨在促进员工的经济福利,包括奖金计划。
  • 我们的员工享受优厚的假期待遇。
  • 补充医疗保险,包括住院津贴和年度身体健康体检。
  • 由本土法定养老金政策提供。
  • 我们的员工援助计划为从医疗、财务和法律到家庭和家庭问题的日常事务提供实际、公正的支持。
  • 公司产品津贴,让您和您的亲朋好友可以享受我们来自于不同产品组合的神奇体验。
  • 每位员工每年都有机会申请捐赠资金,用于他们筹集资金、自愿投入时间或个人捐赠的慈善机构。
  • 学习资源能帮助你成为最好的自己。



William Grant & Sons:罕见人才大放异彩的大本营。


William Grant & Sons 立志做为发展且实现理想抱负的家园,每位同仁拥有各自的特质、技能、经验和视角,我们无不珍视。多元与包容是William Grant & Sons经营与管理的重要原则。秉持公司目标及理念,力求创造良好的工作环境,让同仁尽其所能,全心投入工作。



多样性和包容性是我们William Grant & Sons行事方式的核心,并与我们的目标以及企业价值观完全一致。我们希望能确保我们招聘流程的包容性。如果您有任何问题,或者需要申请相关支持,请与我们取得联系。因此,请在recruitment.enquiries@wgrant.com与我们的HR团队联系。


William Grant & Sons

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